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Executive Assistant

Duolingo

Duolingo

Administration
New York, NY, USA
Posted on Tuesday, February 27, 2024

Our mission at Duolingo is to develop the best education in the world and make it universally available. But we’ve got more left to do — and that’s where you come in!

Duolingo is the most popular language-learning application in the world, with over 500 million users and over half a billion exercises completed daily. Beyond our core learning product, we also offer English proficiency testing with the Duolingo English Test, and are bringing new subjects into the Duolingo app, where people can develop their Math and Music skills.

We are passionate about educating our users, making fact-based decisions, and finding innovative solutions to complex problems. We offer meaningful work, limitless learning opportunities, and collaboration with extraordinary minds. Come brighten your life and over half a billion more!

We are looking for an exceptional Executive Assistant to join our incredible Executive Support team and support some of our stellar leaders within Marketing & Design.

You Will...

  • Partner with 3 executives to handle administrative work for them, including heavy calendar management, travel management, time optimization, Office Hours, skip-level meetings, team meetings, and more
  • Identify ways that your executives can use their time better, and things you can take off their plate or start on their behalf - acting as a true thought partner
  • Handle very lively, complex executive calendars independently, proactively clearing overlaps, offering solutions, assuring agendas are clear, etc.
  • Plan polished events for executives’ teams and guests, including but not limited to, off-sites, team building events, executive dinners, sourcing venues, coordinating catering, site visits, and more. Some travel may be required to lead events onsite.
  • Help with drafting communications, owning follow-ups, taking notes, staying on top of action items, etc. (task management)
  • Conduct sophisticated travel planning, assuring your leaders have everything they need for smooth travel
  • Provide back-up for other Executive Assistants, as needed

You Have...

  • An exceptional ability to build strong, strategic relationships with many types of people in a variety of roles, especially executive leadership
  • Outstanding ability to act reliably by solving problems proactively and prioritizing time and tasks
  • Outstanding attention to detail, especially as it relates to handling calendars and written communication
  • Tech-savviness - you like to learn and work with technology
  • Resilience to navigate challenging priorities and constant change
  • True enjoyment from helping others and building a strong office environment
  • Bonus points if you have a desire to learn and be more involved in Marketing and/or Design

Requirements...

  • 3-5 years of proven experience being an executive assistant in the tech industry or fast-growing environments
  • Experience planning 10+ complex, executive-level events
  • Proficiency in G-suite, Slack, Zoom and Mac
  • Ability and desire to work in our NYC Duolingo office Tuesdays, Wednesdays, and Thursdays (with the option to work from home on Mondays and Fridays)

Exceptional Candidates Will Have...

  • Passion for language learning or education
  • Experience collaborating with executives who are not colocated with you
  • Qualification as a notary
  • Specific related experience as listed above, particularly in Marketing and/or Design

We invest in and support our Duos! This role is eligible for a robust compensation package of base salary, equity, and Duolingo’s world-class benefits. The starting base salary range for this role is, $76,500 - $151,800. Actual salary may vary based on level, work experience, performance, and other factors evaluated during the hiring process.


We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact your recruiter.

Take a peek at how we care for our employees' holistic well-being with our benefits here.

Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.