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Senior Payroll Specialist



Accounting & Finance
Chicago, IL, USA
Posted on Thursday, February 22, 2024
Reporting to the Global Payroll Manager, the Senior Payroll Specialist will work to ensure employees across the globe are paid accurately and on time. ActiveCampaign currently provides payroll support in 5 regions: United States, Australia, Ireland, Costa Rica, and Brazil and we continue to grow in locations and headcount. Along with ensuring payroll is paid promptly, this candidate will help properly maintain the 401(K) process, reconciliations, and other assigned responsibilities.

What your day could consist of:

  • Oversee and process all multi-state payroll functions for bi-weekly payroll
  • Preparing, entering, and uploading payroll data in a timely manner
  • Working with RevOps to ensure commissions are paid timely through payroll
  • Ensuring Payroll providers are paying withholding tax on time
  • Process child support orders, wage assignments, garnishments, and tax levies
  • Working with HRBP to ensure proper adjustments to payroll are recorded
  • Working with department managers to ensure Holiday and overtime pay is paid timely
  • Preparing workflows to maintain consistency in processing payroll
  • Maintaining GL payroll coding in the payroll provider system to ensure the proper recording of payroll in the accounting software
  • Answering payroll questions from employees
  • Ensuring W-2’s are handled in a timely and efficient manner
  • Looking for ways to automate processes to ensure accuracy
  • Troubleshoot system errors
  • Other projects/requests as needed

What is needed:

  • 4+ years of payroll experience, preferably in the Tech/SaaS industry
  • Workday experience is a plus
  • International payroll experience a plus
  • Knowledge of payroll tax rules and regulations
  • Knowledge of other system-based platforms such as automated ticketing response system Jira
  • Intermediate knowledge of Microsoft Excel and Google Suite systems
  • General knowledge of Accounting
  • Self-motivated and a willingness to learn and take ownership of assignments
  • Strong written and verbal communication skills
  • Ability to meet deadlines
  • Must be detail-oriented, accurate, well-organized, and proactive in nature
About ActiveCampaign:
ActiveCampaign helps small teams power big businesses with the must-have platform for intelligent marketing automation. Customers from over 170 countries depend on ActiveCampaign’s mix of pre-built automations and integrations (including Facebook, Google, WordPress, Salesforce, Shopify, and Square) to power personalized marketing, transactional emails, and one-to-one CRM interactions throughout the customer lifecycle.
As a global multicultural company, we are proud of our inclusive culture which embraces diverse voices, backgrounds, and perspectives. We don’t just celebrate our differences, we believe our diversity is what empowers our innovation and success. You can find out more about our DEI initiatives here.
ActiveCampaign holds the highest customer satisfaction rating among Marketing Automation, E-Commerce Personalization, Landing Page Builders, and CRM solutions on G2.com and is one of only a handful of software solutions with over 10,000 positive reviews. ActiveCampaign has also been named the Top Rated Email Marketing Software on TrustRadius. Learn more and start your free trial at ActiveCampaign.com.
Perks and benefits:
ActiveCampaign is an employee-first culture. We take care of our employees at work and outside of work. You can see more of the details here, but some of our most popular benefits include:
-Comprehensive health and wellness benefits that includes a High Deductible Health Plan (HDHP) fully covered by ActiveCampaign, complimentary access to telehealth and tele-mental health resources, and a complimentary membership to Calm
-Open paid time off
-Generous 401(k) matching program with immediate vesting
-Quarterly Path Perks with options for commuter and lunch benefits (for those reporting to a Hub), or a remote home office stipend
-After five years of service, you’ll be eligible for a four-week paid sabbatical leave and a sabbatical leave bonus
ActiveCampaign is an equal opportunity employer. We recruit, hire, pay, grow and promote no matter of gender, race, color, sexual orientation, religion, age, protected veteran status, physical and mental abilities, or any other identities protected by law.
Our Employee Resource Groups (ERGs) strive to foster a diverse inclusive environment by supporting each other, building a strong sense of belonging, and creating opportunities for mentorship and professional growth for their members.